ICTNotes: a custom education platform with an AI document review agent

ICTNotes.org shares free ICT learning resources, past papers and term test papers with Sri Lankan students. It is WiTEDS' own initiative, not a client project, and it connects the business to its roots in teaching ICT students in Sri Lanka. The original site ran on WordPress, and as the library grew, uploading, organising and maintaining documents through a general-purpose CMS became slow and awkward. Students and teachers had no straightforward way to contribute papers of their own, and checking every submission by hand would not scale as the library grew. The platform needed to support community contributions without creating an unmanageable admin workload.

Rebuild rather than add more plugins. WiTEDS spent months reviewing how the library was managed and what students, contributors and administrators each needed, then designed a new platform around those workflows instead of adapting a general-purpose CMS. AI was used only where it solved a real operational problem: the first pass of reviewing contributed documents. That became the job of an AI document review agent, with a person still approving every paper before it is published.

WiTEDS replaced the WordPress site with a custom-built web application. A dedicated admin dashboard handles managing documents, reviewing submissions and maintaining the library. Students and teachers can create a free contributor account and submit papers directly, and track what they have sent. When a document is uploaded, an AI review agent checks it first and passes it, with its assessment, to an administrator, who verifies and approves it before publication. The agent takes the repetitive first pass off the team; it does not publish anything on its own. Contributor information and submissions are managed in one place. Resources are organised by exam, grade, year and medium, for A/L, O/L and Grade 6 to 13 students in Sinhala and English medium, and remain free to download.

A custom web application built with Next.js, replacing the original WordPress site, with a purpose-built admin dashboard, contributor accounts, a document submission workflow, an AI document review agent for the first check, followed by human approval, and an architecture designed for future features.

The first version of the rebuilt platform is live at ictnotes.org. It replaced the WordPress site, introduced a dedicated admin dashboard, opened paper submissions to the community and added an AI review agent ahead of human approval, while keeping every resource free for students. Development is ongoing. Planned next steps include a growing library through community contributions, an easier contributor experience and further workflow improvements. WiTEDS is also exploring a reward programme to recognise valuable contributions, without changing free access for students.